Perancangan Sistem Informasi Akuntansi Verifikasi dan Persetujuan Reimbursement Berbasis Website pada PT Logistax Mitratama Solusi

Abstract

Proses reimbursement pada PT Logistax Mitratama Solusi masih dilakukan melalui komunikasi lisan dan pencatatan Excel, sedangkan bukti transaksi belum dikelola secara terpusat. Penelitian ini bertujuan menganalisis proses dan kebutuhan sistem, merancang sistem informasi akuntansi reimbursement berbasis website, serta mengevaluasi sistem dan dukungannya terhadap pengendalian internal. Penelitian terapan ini menggunakan pendekatan kualitatif studi kasus dan model Waterfall. Data diperoleh melalui observasi, wawancara, dan dokumentasi. Hasil analisis menunjukkan bahwa status pengajuan, bukti transaksi, dan riwayat otorisasi belum terdokumentasi secara terpusat sehingga menyulitkan penelusuran dan meningkatkan risiko klaim ganda. Sistem yang dikembangkan mengintegrasikan pengajuan, verifikasi, persetujuan, pembayaran, dan pencatatan serta menghasilkan laporan reimbursement dan jurnal umum. Hasil evaluasi menunjukkan bahwa sistem berfungsi sesuai kebutuhan pengguna serta mendukung proses yang lebih terstruktur, terdokumentasi, transparan, dan akuntabel.

The reimbursement process at PT Logistax Mitratama Solusi is still carried out through verbal communication and Excel-based recording, while transaction evidence has not been centrally managed. This study aims to analyze the existing process and system requirements, design a website-based reimbursement accounting information system, and evaluate the system and its support for internal control. This applied study uses a qualitative case study approach and the Waterfall model. Data were collected through observation, interviews, and documentation. The analysis results indicate that submission statuses, transaction evidence, and authorization records have not been centrally documented, thereby hindering traceability and increasing the risk of duplicate claims. The developed system integrates submission, verification, approval, payment, and recording processes and generates reimbursement reports and general journal entries. The evaluation results show that the system functions according to user requirements and supports a more structured, well-documented, transparent, and accountable process.