Perancangan Website Arsip Dokumen untuk Mendukung Audit Internal pada Perusahaan Ekspedisi J&T Express Bogor

Abstract

Pengelolaan dokumen di J&T Express Bogor masih dilakukan secara manual menggunakan odner serta pencatatan Microsoft Excel, sehingga proses pencarian dokumen membutuhkan waktu yang lama, berpotensi hilang atau rusak, serta kurang mendukung kelancaran audit internal. Dalam pelaksanaan audit internal, berbagai dokumen seperti invoice, Purchase Request (PR), PO, AP Application Form, perhitungan pajak, serta bukti pembayaran, Jurnal Voucher, dan dokumen pendukung lainnya harus disediakan oleh Accounting & Finance (Tax) sebagai bahan pemeriksaan auditor. Kondisi pengarsipan yang belum terintegrasi menyebabkan dokumen menjadi kurang efisien dan menghambat proses audit. Penelitian ini bertujuan untuk mengidentifikasi kendala pengelolaan arsip manual, merancang sistem website arsip dokumen, serta menganalisis peran sistem dalam meningkatkan kemudahan akses, ketertelusuran, dan keandalan dokumen untuk mendukung audit internal. Metode penelitian yang digunakan adalah penelitian terapan dengan pendekatan Research and Development (R&D) serta metode pengembangan system Waterfall. Teknik pengumpulan data dilakukan melalui wawancara, observasi, dokumentasi, studi pustaka serta pengujian Black Box. Sistem yang dirancang mampu meningkatkan efisiensi dalam pencarian dokumen, menjamin keamanan data, terstruktur, dan efektif.

Document management at J&T Express Bogor is still done manually using Microsoft Excel files and records, so the document search process takes a long time, has the potential to be lost or damaged, and does not support the smooth running of internal audits. In carrying out internal audits, various documents such as invoices, Purchase Requests (PR), PO, AP Application Forms, tax calculations, proof of payment, Journal Vouchers, and other supporting documents must be provided by Accounting & Finance (Tax) as auditor inspection materials. The unintegrated archiving condition causes documents to be less efficient and hinders the audit process. This study aims to identify obstacles to manual archive management, design a document archive website system, and analyze the system's role in improving ease of access, traceability, and reliability of documents to support internal audits. The research method used is applied research with a Research and Development (R&D) approach and a Waterfall system development method. Data collection techniques are carried out through interviews, observations, documentation, literature studies, and Black Box testing. The designed system is able to increase efficiency in document searches, ensure data security, is structured, and effective.